Availability Under Illinois State Law (410 ILCS 535-Vital Records Act) only specific individuals have legal access to birth, death, or marriage certificates. The Ogle County Clerk’s Office will issue certificates to authorized individuals only. To do otherwise is a violation of Illinois Law. Vital records are not considered public information, neither are they subject to the Freedom of Information Act.
Please note: Absolutely no information can be given over the telephone regarding vital records.
To obtain a certified copy of a death certificate, you must be one of the following:
- Executor or administrator of the decedent’s estate
- Someone who has a personal or property right interest in the certificate
- The informant listed on the death certificate
- The next of kin
Death records are not public records and are only available to those who have a personal or property right interest (“property right” is defined as something that it is owned, tangible such as a car title or a property deed) with the decedent. If you are not a relative of the deceased person, a letter or document from the office or agency that needs the death certificate must accompany the request.
1 - In Person
2 - By Mail
3 - Online