Ogle County Clerk and Recorders Office – Deputy Clerk position

 

  COUNTY OF OGLE

Ogle County Clerk and Recorders Office

                                                

POSITION TITLE:     Deputy Clerk – Full-Time position

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:      

             

  • Answers phone;
  • Assists “walk-ins”, including directing visitors to appropriate county departments;
  • Sorts in-coming mail;
  • Orders and distributes office supplies;
  • Issues certified copies of vital records and has first-hand knowledge of Vital Records Laws;
  • Computes the amount due for all tax redemptions, maintains records of all sold, forfeited and redeemed taxes and of all tax purchases, and issues tax deeds;
  • Issues Marriage Licenses;
  • Registers Assumed Names and notaries;
  • Maintains records of and indexes all public and non-public documents, provides certified copies for the public;
  • Responds to genealogy requests via e-mail;
  • Special assignments: periodically respond to special projects as assigned by the County Clerk.

 

MAJOR DUTIES:
 

  • Attends, Records, transcribes and indexes all County Board meetings;
  • Prepares monthly financial reports for the County Board;
  • Prepares agenda and monthly packets for County Board Members and County Webpage;
  • Handles e-mail correspondence to County Board;
  • Maintains website information for County Clerk and Recorder and County Board;
  • Assists in preparing the annual budget estimate for the County Clerk and Recorder;
  • Performs accounts payable and receivable activities;
  • Compile the County Yearbook every other year;
  • Responsible for issuing annual renewal of Liquor, Recreation and Video Gaming Licenses;
  • Process Internet Vital Record requests and prepares Internet and Point of Sale (P.O.S.) revenue in receipting for deposit;
  • Reconciles County Clerk checking and savings accounts and verifies receipting daily (cash drawer);
  • Performs general secretarial duties and other office related duties as assigned;

 

QUALIFICATION REQUIREMENTS:

 

  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and or ability required.

 

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

 

  • Proficient computer skills – Microsoft Word, Excel and Access;
  • Ability to Multi-task;
  • Knowledge of accounting practices and office terminology;
  • Ability to acquire knowledge of State Statutes, County Ordinances, and other state agency rules and regulations;
  • Knowledge of coding, filing and indexing;
  • Knowledge of the practices and methods of personal computer operations and typing;
  • Knowledge of county boundaries, all governmental unit boundaries within county, precinct boundaries and major population areas;
  • Ability to establish and maintain working relationships with co-workers, other county employees, government officials and the general public;
  • Strong sense of customer service, tact and common courtesy.

 

EDUCATION & EXPERIENCE:

 

  • Minimum High School Diploma or GED;
  • Experience required in, but not limited to computers, typing, filing, telephone skills, working with the public in a professional manner, and usual clerical functions.

 

MAIL Cover Letter, Application and Resume to:

Ogle County Clerk and Recorder

ATTN: Deputy Clerk Position

105 S. 5th St, Suite 104

Oregon, IL 61061

E-MAIL Cover Letter, Application and Resume to:

countyclerk@oglecounty.org

Application Deadline is February 17, 2017