Recorder

COVID-19 RESTRICTIONS FOR COUNTY RECORDERS OFFICE
OGLE COUNTY RECORDERS OFFICE PROCEDURES EFFECTIVE MAY 24, 2021

Office Hours – 8:30 a.m. to 4:30 p.m.

While COVID-19 is still a public health concern; this office will be following the guidelines from the CDC and Ogle County Health Department. Before entering the building, a mask is required and social distancing procedures are required and in place.

  • Public workstations are by APPOINTMENT ONLY until further notice. Call 815-732-1115 to reserve your time slot – limit of 2 representatives per Title Company or searching at the same time.
  • Limit of 4 people in the office other than staff
  • Limit the number of people to complete in office transaction to 1 person
  • Limit of one person at counter at a time
  • Genealogical Searches – NO in person searching until further notice
  • Methods of payment – check is preferred (no cash, please) – no debit or credit cards

Must provide your own office supplies (paper clips, pens, etc)


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    Laura J. Cook, Ogle County Clerk and Recorder 

The County Clerk and Recorder’s Office has five major functions: 

(1) Clerk of the County Board and Keeper of the County Records, 
(2) Chief Election Officer for Ogle County, 
(3) Keeper of Vital Records (Births, Civil Unions, Marriages and Deaths), 
(4) Computation of Property Taxes and Redemption of Delinquent Taxes,
(5) Record and maintain all Land Transactions for Ogle County.

The Recorder’s office maintains the index and records of all property transactions. All real estate documents, corporation papers, city and village ordinances and other miscellaneous documents, together with all servicemen/women’s separation and discharge papers, are recorded. The original document is returned to the individual presenting it for recording.

Mechanics’ liens and notices of tax liens, both federal and state, are filed, and the original is retained in a permanent file in the office. Financing statements, indicating liens on chattel property and termination statements thereof, are also filed.

Each document is assigned an official document number at the time it is presented for record and indexed for quick reference for record retrieval.

The Illinois Real Estate Transfer Act is administered through the Recorder’s office. Revenue stamps are purchased by the Recorder for the state, and, in turn, sold to the individual and affixed to the deeds by the Recorder.

In Ogle County, the Recorder also maintains a Book and Page Index of real estate transactions, which indicates the title to the property and any mortgages or liens against it. The chain of title may be traced back to 1837 and the original government grant in these indexes.

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